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Managing Remote Teams: Best Practices for Success

What is the buzz about ‘remote work’ ?


Remote work is the practice of employees doing their jobs from a location other than a central office operated by the employer. The ability to work remotely offers flexibility, productivity, and cost-saving advantages. New terms bring new requirements and conditions. Therefore, managing remote teams presents its own unique set of challenges. In this blog post, we will explore best practices for successfully managing remote teams and delve into the benefits of remote work for tech employees.


Managing Remote Teams

Communication Flow

Communication lies at the heart of successful remote team management. According to a survey by Buffer, 98% of remote workers believe that regular communication is crucial for successful teamwork. Utilize various communication tools, such as video conferencing, instant messaging, and project management platforms, to foster collaboration and ensure that team members feel connected. Encourage regular check-ins and create an open and transparent communication culture that facilitates the free flow of information.


Crystal Clear Expectations

Establishing clear expectations and goals is vital for remote teams. Individuals can feel lost during the day since they are not in an active work environment to feel inspired all the time. Clearly define roles, responsibilities, and deliverables to ensure everyone understands their objectives. Employ remote project management tools to track progress and milestones, enabling team members to stay focused and accountable. Leveraging an online collaborative tool can prove highly advantageous in obtaining comprehensive visibility into the productive endeavors of every team member throughout the workday. For instance, utilizing project management platforms like Asana or Trello enables teams to have a centralized hub where they can track tasks, monitor progress, and view real-time updates on project timelines. This facilitates seamless coordination and allows everyone to stay informed about the collective efforts being undertaken. Additionally, communication tools like Slack or Microsoft Teams provide channels for instant messaging, file sharing, and video conferencing, fostering seamless collaboration and enhancing visibility into individual contributions within the remote work environment.


Trust is Everything

Trust is the cornerstone of effective remote work management. In the realm of online work, trust becomes an indispensable element as employers relinquish direct control over individuals, emphasizing the need for a foundation built on mutual trust and reliance. Empower team members by fostering an environment that promotes autonomy and allows individuals to take ownership of their work. Trusting your team to deliver results fosters motivation, creativity, and a sense of responsibility.


GitLab, a company known for its remote-first approach, has achieved remarkable success by embracing remote work. With over 1,400 employees distributed across more than 65 countries, GitLab has become one of the world's leading DevOps platforms. By fostering a culture of trust and autonomy, they have witnessed remarkable growth, attracting top talent from around the globe and serving thousands of organizations worldwide.


Collaboration and Team Building

Remote work should not be isolating. Creating a distinction between restful personal space and a dedicated workspace is crucial to mitigating the potential psychological impacts of being confined to a single room for both relaxation and work. Seek opportunities to gather, share, and replicate office-like activities!

Encourage collaboration by implementing virtual team-building activities, such as virtual coffee breaks, online game nights, or group brainstorming sessions. Foster a sense of friendship and encourage informal conversations to strengthen relations among team members.


Remote Working

At Hiroo, we curate monthly Talk sessions where we pitch captivating and fun topics to stimulate engaging discussions and stay connected with each other.


Prioritize Results Over Hours

Remote work enables a results-oriented approach rather than focusing solely on the number of hours worked. Encourage teams to prioritize outcomes and measure success based on achievements rather than time spent. This approach promotes efficiency and encourages innovative thinking. A survey by FlexJobs found that 82% of remote workers reported lower stress levels, attributing it to the elimination of commuting and increased flexibility. Managing your own time for your calendar creates a huge difference in efficiency.


By implementing the best practices outlined in this article, organizations can unlock the full potential of their remote teams and reap the rewards of a flexible and dynamic workforce. Remember, remote work is here to stay, and by embracing its challenges and capitalizing on its advantages, businesses can foster a thriving and successful remote work culture.


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